<p><img alt="imapt" width="1" height="1" src="//insight.imapt.co.uk/101093536ns.gif"/></p>Web based Visitor Management Solution | idXtra, UK

Visitor Management Solution

Welcome your visitors in style & comfort

Benefits

Visitapp greets the visitors to your premises in a more welcoming and up to date way than signing a name badge

  • Improved image for reception via a high tech Visitor Management System
  • User friendly operation - so that your guests can simply tap in
  • 100% accurate management information of who is on the premises at any time
  • Better safeguarding strategy including ‘roll call’ and ‘person search’ functions
  • Recording of late students and those leaving site early (option of saving to MIS)
  • GDPR compliance
  • Optional evacuation app for mobile phones and tablets
  • Eventpos cashless catering web application. Desktop and mobile devices

    The system allows staff and contractors (and even students) to scan in upon arrival and exit, so that you know who is on the premises at any given time.

    Document Storage

    Track, store and monitor important documents and certificates for your visitors to ensure safeguarding compliance

    Web Based

    With a web based front and back end the system can be managed and monitored from any web enabled device

    Access Control

    VisiTapp links to your access control system and can allow or deny access based upon a visitor's status

    Email Alerts

    Alerts to notify hosts that their visitors have arrived as they sign in

    Safeguarding

    The system interacts intelligently with the visitor based upon the visitor type

    Time & Attendance

    TA data is recorded by the system which can be reported on from VisiTapp or fed back to an MIS or payroll system

    • GDPR Compliant

    Student Late

    Students that are late or leaving early can log the time and reason for their lateness or early departure

    Digital Signage

    Display messages and welcome VIPs with one of our large touch screen PCs

    Roll Call

    If there is an emergency evacuation VisiTapp will tell you who is on site and where they were last seen by the system

    MIS Write-Back

    Student attendance marks and late reasons written back to the MIS in real time

    Event / Group Bookings

    Express check in for groups of expected visitors or parties

    Dynamic Provisioning

    User data automatically provisioned from MIS, HR or any other database(s)

    Enhance safeguarding with VisiTapp

    Eventpos cashless catering web application logo

    Cost Effective GDPR Compliant Visitor Management

    VisiTapp will enhance and improve your current safeguarding procedures. Developed to enhance Prevent and Safeguarding strategies, each visitor is given a profile according to type

    VisiTapp gives a clear indication of who is currently on site. Late students can self register their time of arrival and reason for lateness using the touch screen

    Documents can be uploaded in batches of 5 for any person. Documents can easily be viewed, downloaded, enabled or disabled from a person's profile

    When a pre-booked visitor arrives they simply tap in part of their name and select themselves to sign in. The system then sends an email alert to the host to announce the arrival

    Get Browsing!

    VisiTapp is a secure web application hosted on your network
    It's packed full of features that allow you to see who's in, who's out and who's expected

    Eventpos cashless catering web application. Desktop and mobile devices

    Roll Call

    If there is an emergency evacuation VisiTapp will tell you who is on site and where they were last seen by the system

    VisiTapp gives a clear indication of who is currently on site, as well as who has been to site today and already left.

    With optional panic button Roll Call reports can be sent direct to a network printer and or emailed in CSV or PDF format

    Email Alerts & MS Outlook Integration

    Host receives an email notifying them of the arrival of their guest

    To schedule a meeting and invite attendees create a new appointment in the Outlook calendar

    When a pre-booked visitor arrives they simply tap in part of their name and select themselves to sign in. The system then sends an email alert to the host to announce the arrival

    Safeguarding

    Visitapp will enhance and improve your current safeguarding procedures

    Eventpos cashless catering web application. Desktop and mobile devices

    Create you own roles for your different types of visitor and the system will allow only visitors that meet your predefined criteria to Sign In to the system

    This can be controlled by you from the web based back office or automatically based upon expiration of or missing documentation / certification

    Eventpos cashless catering web application. Desktop and mobile devices

    Prevent visitors from signing In if they do not meet your control measures

    Eventpos cashless catering web application. Desktop and mobile devices

    Developed to enhance Prevent and Safeguarding strategies, each visitor is given a profile according to type. For example a contractor may simply need to complete a Risk Assessment form, accept the College’s Values Agreement and provide proof or DBS clearance to get in.

    But a visiting lecturer would complete all of these steps but also send any presentation materials ahead so that they can be checked before being presented to students

    Access Control

    Provision your current access system with users and cards

    Eventpos cashless catering web application. Desktop and mobile devicesEventpos cashless catering web application. Desktop and mobile devicesEventpos cashless catering web application. Desktop and mobile devices

    Use your existing access system to track card holder's last known location

    Eventpos cashless catering web application. Desktop and mobile devices

    VisiTapp monitors the Access Control system and knows where each card holder last swiped.

    Eventpos cashless catering web application. Desktop and mobile devices

    Individual readers or doors can be configured to send swipe events to the MIS and mark attendance.

    Incorporate cost effective POE readers to control door access and cut costs

    Eventpos cashless catering web application. Desktop and mobile devices

    Inexpensive POE readers are a great way of controlling access to doors without the expense of installing a complete Access Control system.

    Secure Document Storage

    Store important info and docs relating to your visitors & contractors electronically

    Integration with many e-payment services

    Documents can be uploaded in batches of 5 for any person.

    Give documents a friendly name, set the type and expiry date if required and browse to upload.

    Eventpos login page in TPV device

    Documents can easily be viewed, downloaded, enabled or disabled from a person's profile

    RFID and fingerprint readers

    Prevent visitors or contractors from signing in if their documents have expired

    Time & Attendance

  • Count students, visitors and staff In and Out
  • Saving of attendance marks into registers
  • Include events from Access Control readers
  • Display events on multiple large screen displays
  • Print off or email attendance reports of persons On and Off site
  • Time & Attendance reports (showing time spent on site)
  • Deploy multiple POE card readers to monitor any area
  • Integration with many e-payment services

    Late students can self register their time of arrival and reason for lateness using the touch screen.

    The student selects their year or registration group, types part of their name and selects their name from the list.

    Integration with many e-payment services

    The system stores the student details, the time and reason for lateness and can print a late slip for the student to present to the lecturer and or mark the event in the MIS register along with the reason and a note to say that it was recorded by VisiTapp.

    The student selects a reason for their late arrival

    If your students have swipe cards they can simply swipe after the register has ended and the system will ask why they are late. ​ The late and leave early reasons are configured by you and are time controlled so that they are only available when they are valid or relevant.

    Eventpos login page in TPV device

    Students can mark themselves out when they leave early as well

    Integration with many e-payment services

    Contact Us

    Contact Form

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    Address

    IDXtra Ltd
    The Foundry
    156 Blackfriars Road
    London, SE1 8EN

    Tel: 0800 083 6053
    Fax: 0870 240 6395

    To find out more or to book a demonstration, please get in touch using the Contact Form.