EventPOS
Smart Cashless Catering
for Schools & Colleges
An advanced web-based EPOS solution that speeds up service, delivers FSM payments discretely and connects live to your MIS.
Takes on average six seconds per user
- Faster lunch service
- Discreet FSM delivery
- Live MIS integration
- Real-time reporting
- Online top-ups
Who Benefits?
EventPOS brings measurable improvements for everyone involved in school catering.
Schools and Colleges
- Minimise cash handling
- Maximise customer throughput
- Built-in FSM and bursary function
- Comprehensive reporting suite
- Browser-based management console
Parents and Carers
- Manage meal payments online
- Top up at any time via phone or PC
- Low balance reminders
- View full meals purchase history
Students and Learners
- Fast lunch service
- Discrete FSM payments with no stigma
- No need to bring cash to the till
- Option to top up at a self-service kiosk
The Case for Going Cashless
Why Cashless Catering?
Reducing cash handling speeds up service, reduces queuing and improves accountability. A cashless system also removes the risk of money being lost or stolen on the way to school.
Free School Meal (FSM) and other bursaries are delivered discretely, removing any perceived stigma and ensuring entitlements actually reach the right students.
Although the system is cashless at its core, many installations retain a cash capability to keep it as flexible as possible. The system also accepts contactless and chip-and-pin bank cards linked directly to WorldPay PDQ terminals.
Key Features
Everything you need to run a fast, efficient and accountable catering operation.
Multiple ID Technologies
Identify customers quickly at the till using three different methods:
- Smart proximity card
- Biometric fingerprint
- PIN number pad
- Rapid name search for users without ID
Flexible Payment Options
The system handles all payment types in one place:
- Cashless purse via smart card or biometric
- Contactless and chip-and-pin bank cards
- WorldPay PDQ terminal integration
- Cash at designated till points
Wireless EPOS Tablets
Cut the cables and go fully wireless with EPOS tablets that provide the same complete functionality as fixed till stations.
- Colour-coded tills to match your brand
- Dual-purpose balance enquiry units
- No dedicated server PC required
Browser-Based Management
No need for a dedicated PC to manage the system. The full management console is accessible from any browser-based device with the appropriate user credentials.
Discreet FSM Delivery
Free School Meal entitlements are loaded automatically and spent at the till without any visible difference to other transactions, completely eliminating stigma for eligible students.
Photo Identification at Till
EventPOS displays the customer name, photograph and available funds at the moment of purchase, allowing staff to verify the identity of the person using the account.
Reporting and Analytics
A wide range of reports are included as standard. Need a custom report? Just ask. No extra charge while on contract.
Live Transaction Data
See everything as it happens. Discover trends, peaks and troughs, and know exactly when and how to scale your catering resources.
End-of-Day Reconciliation
Easily reconcile all payment types at close of day. View the live status of your system at any time from any web browser.
Growth and Throughput
Faster transactions mean shorter queues and a better service. Use the data to demonstrate the impact of going cashless to your governors and trust.
MIS Integration
EventPOS integrates seamlessly with most Management Information Systems, eliminating duplicate data entry and automating admissions, year-ends and roster changes.
Our powerful API provisions data into many external systems automatically. Bring all your electronic platforms together so you only manage the source data and let EventPOS handle the rest.
Allow customers to top up from any device by connecting WisePay, WPM or ParentPay. These popular payment portals handle everything so customers can add credit from anywhere with an internet connection.
Online Top-Up Portals
Connect EventPOS to the payment portal your parents already use. No new accounts, no friction.
Self-Service Hardware
Reduce pressure on till points and give students fast, independent access to their accounts.
Large Touch Screen Kiosk
2 metres tall, 55-inch display for pre-ordering meals
- Pre-order breakfast or lunch using ID card
- Order number allocated for collection
- Designated collection point system
- Reduces queuing at till points
- Blue LED edge lights
- HID Mifare smart card reader
- Solid-state drive, Linux OS
- 2 security locks
Wall-Mounted Top-Up Kiosk
Accept coin and note payments for catering and PaperCut purses
- Accepts 5p, 10p, 20p, 50p, £1 and £2 coins
- Accepts £5, £10 and £20 notes
- 7-inch touch screen display
- HID Mifare reader
- Illuminated sign
- 2 security locks
- 240VAC 13A power, single network connection
Balance Enquiry Unit
Check catering and PaperCut balances instantly
- Power and data via PoE (no separate power cable)
- 7-inch touch screen
- HID Mifare reader
- Wall-mount options: single gang, double gang, standard or VESA
- Solid-state drive, Linux OS
WorldPay PDQ Terminal
Accept contactless and chip-and-pin bank card payments
- Seamless link to EventPOS till
- No need to key in the transaction value manually
- Accepts all major contactless and chip-and-pin cards
- Works alongside cashless purse at the same till point
One Smart Card for Everything — EventPOS + VisiTapp
Only idXtra offers cashless catering and visitor management from a single provider on a single card. This is something no other UK supplier can match.
When EventPOS and VisiTapp are deployed together, your staff and students carry a single smart card (or use biometric) that works across your entire site — canteen payments, door access, visitor sign-in and attendance monitoring.
For MATs and multi-site organisations, the same card works across all your campuses, with central reporting and a single data source from your MIS.
- Cashless catering payments (EventPOS)
- Visitor sign-in & emergency evacuation (VisiTapp)
- Smart card door access control
- Attendance monitoring (EventMarker)
- All connected to your MIS — one source of truth
See EventPOS in Action
Book a free demonstration and discover how EventPOS helps schools and colleges manage catering more efficiently.
Book a Free Demo